No. of Rooms – 03

The maximum number that can be stayed in a room

Room 01 (Normal Rooms) - 04

Room 02 (Large Rooms ) - 08

Room 03 (Small Rooms ) - 03

Officers / Employees of the Election Commission (Total rent per day) – Rs. 7500.00

Officers / Employees of other Government and Semi Government Institutions – Rs. 15,000.00

Additional Room for Drivers – Rs. 1,250.00

Location - In Fort Frederick, Trincomalee

02:1 Rs.7,500.00 / - should be paid per day to reserve the complete house for the staff of the Commission and for the officers and employees who have retired from the public service after having served in the Commission for at least 05 years and Rs. 15,000 / - should be paid for officers / employees of government and semi government institutions. If one room is used, it should be Rs. 5,000.00 for the officers / employees of the Election Commission and Rs. 7,500.00 for the officers / employees of government and semi government institutions. All rooms are air conditioned.

02:2 Beds, pillows, sheets, pillowcases and blankets are provided. These cleaning fees are not included in the circuit bungalow charges. Therefore, a fee of Rs. 1,500.00 per room should be paid to the caretaker of the circuit bungalow as a cleaning fee for used items.

02:3 The circuit bungalow provides all the kitchen utensils needed to prepare meals of the residents of this bungalow, including refrigerators, gas stoves, and other essentials. An amount of Rs. 50.00 per unit for the electricity and One day for using gas is Rs. 250.00 each should be paid to the caretaker of the circuit bungalow

02:4 Payment can be made at any Election Office in the island including the Head Office.

02:5 If reservations have to be cancelled due to an urgent need of the Election Commission or the Government, the amount charged for the reservation will be refunded.

02:6 Action should be taken to provide free of charge to the officers of the Election Commission who come for official duties.

03:1 The officer who has applied for accommodation at the lodge and obtained permission by the permit should stay with the persons named therein, and no other persons shall be allowed to stay. Maximum of three people can be accommodated in one room

03:2 If the Reserved Circuit Bungalow is not used, those who have reserved it should inform the Election Commission in writing 7 days prior to the scheduled date of stay. No refunds will be given for that purpose. If the reserved circuit bungalow is not used for any unavoidable reason, a request made to the Election Commission to replace the relevant date or time with any other date or relevant period that is vacant before the end of the relevant year will be considered.

03:3 Priority will be given to the staff of the Commission in allocating this circuit bungalow for the months of April, August and December of each year.

03:4 Those who have reserved the bungalow should make sure to enjoy this accommodation in such a way as to protect everything in the premises, the building and everything in the building during the period during which they are permitted to stay there legally. Those who have reserved the bungalow should act in such a manner as to be notified by the Election Commission to repair any damage to anything on its premises or in the building during the time spent in the circuit bungalow.

03:5 If a complaint is received against the occupants during their stay at the lodge, further reservations will not be considered.

03:6 Anyone booking accommodation at this lodge is strictly prohibited from hosting parties and functions.

03:7 This place is of archaeological value and should not be damaged to any material in or around it.

03:8 If the occupants do not use the kitchen to prepare food, the caretaker of the lodge may be notified to arrange for food to be served outside.

03:9 Residents are also required to obtain a receipt for the fees paid to the caretaker under the above 2: 3 and 2: 4.

03:10 Residents are always expected to behave decently and disciplined within the lodge in accordance with the application form and the terms and conditions mentioned above, and it is the responsibility of each and every one of its occupants to use this safe and secure property.

04:1 After payment, a copy of the approved application (license) should be provided for inclusion in the circuit bungalow reservation book at the Trincomalee Elections Office..

04:2 Circuit bungalow fees should be credited to government revenue. Fees paid to the Circuit Bungalow Caretaker for gas and cleaning should be credited to the account by opening a bank account and, expenditure on maintenance of the circuit bungalow should be borne by that bank account when required.

04:3 Revenue and expenses for the circuit bungalow should be audited every three months by the Internal Auditor. It should focus on the expenses incurred by the above bank account.

04:4 If for any reason it is necessary to amend the conditions currently imposed on this circuit bungalow, the Election Commission will take the necessary steps in that regard.